Diversity and Equal Opportunity Statement
UNT Dallas seeks to create an atmosphere of openness and tolerance and to maintain work and education environments that offer equal opportunity. Individuals within the UNT Dallas community are unified by a primary purpose: higher learning. With that primary purpose in mind, UNT Dallas works to advance ideals of human worth and dignity by facilitating open discussion, supporting rational resolution of conflict and encouraging examination of values.
In that vein, discrimination and harassment based on individual differences such as race, color, religion, sex, age, national origin, disability, veteran status or sexual orientation in its educational programs, activities, admission and employment practices is inconsistent with UNT Dallas’ mission and educational goals. Individuals who work, study, live and teach within this community are expected to refrain from behavior that threatens the freedom, safety and respect deserved by every community member and to comply with federal and state equal opportunity laws and regulations. Such compliance is not only a given standard, but is, in fact, a baseline from which our community works to assure fairness and equity to all who pursue their educational and professional goals here. For more information, see the University’s policy prohibiting discrimination and harassment (5.001) at: http://dallas.unt.edu/offices-and-people/university-administration/human-resources/university-policy-handbook.
Students, faculty or staff with concerns or questions, and those seeking to file a complaint should contact the Equal Opportunity Coordinator, Jarred Davis, at 972-780-3037 or TTY 888-937-9291.
UNT Dallas does not tolerate the harassment of students, employees, candidates for positions at the University, and visitors. Harassment is defined as an unwelcome action directed at a person or group of persons because of race, color, religion, sex, age, national origin, disability, veteran status, or sexual orientation that adversely affects a term, condition, or privilege of the work or educational environment. Such behavior is prohibited by University policy and may be considered a violation of the Student Code of Conduct, Rights, and Responsibilities. For more information, see the University’s policy prohibiting harassment (5.001) at: http://dallas.unt.edu/offices-and-people/university-administration/human-resources/university-policy-handbook.
UNT Dallas provides accommodations to qualified students with disabilities in accordance with state and federal laws, including the Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973. The Accommodations Coordinator assists qualified students with disabilities in determining and coordinating appropriate accommodations and/or auxiliary aids and services, to the extent necessary, for qualified prospective, newly admitted or currently enrolled students. Students with disabilities can register for services with the Office of Student Life after being accepted to UNT Dallas and registering for classes. In order to register for services, students must contact the Office of Student Life to set up an intake appointment.
Students must provide documentation of their disability in accordance with University policy. Students requesting an accommodation under the Americans with Disabilities Act (ADA) must provide the supporting documentation to the Office of Student Life from their physician, educational diagnostician, licensed psychologist, psychiatrist, or other qualified professional. Documentation received will be considered in determining whether a student is disabled as defined by the ADA, and therefore entitled to reasonable accommodation. For more information, see the University’s policy on disability accommodation for students (7.004) at: http://dallas.unt.edu/offices-and-people/university-administration/human-resources/university-policy-handbook.
Students with questions or concerns and those wishing to request an accommodation should call Laura Smith, the Accommodations Coordinator in the Office of Student Life, at 972-780-3632, TTY access: 888-937-9291.
The Family Educational Rights and Privacy Act (FERPA)
The Family Education Rights and Privacy Act (FERPA) (20 USC § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education, including UNT Dallas.
In accordance with FERPA and the policies of UNT Dallas, the following “directory information” may be made public without the consent of the student, unless the student submits a request to withhold any or all of this directory information:
- University assigned e-mail address
- University assigned EUID
- Date and place of birth
- Major field of study
- Participation in officially recognized activities and sports
- Weight and height of members of athletic teams
- Dates of attendance
- Enrollment status
- Degrees, awards and honors received
- Expected graduation date
- Most recent previous school attended
Currently enrolled students wishing to withhold any or all directory information may do so by submitting a written request in the Office of the Registrar prior to the 12th class day in the fall and spring terms or equivalent dates during the summer sessions. A request to withhold directory information may be submitted after the stated deadline for a term or session, but information may be released between the deadline and receipt of the request. Directory information of a student who has requested withholding of directory information will remain excluded until the student submits a subsequent written request to release directory information.
Student Right to Inspect and Review Records
With limited exception, a student has the right to inspect and review their own education records, to receive explanation and interpretation of the records, and to obtain copies of the records when needed to allow the student to effectively exercise the right of inspection and review. Students seeking to inspect and/or review their education records should contact the appropriate custodian according to the categories of records described below:
||Office of the Registrar
||Office of the Registrar
||Director of Student Life
|Academic disciplinary record
||Director of Student Life
||Director of Financial Aid
||Manager of Student Accounting
||Coordinator of Career Development
||Office of the Registrar
||Chief of Police
If the records are not maintained by the University official to whom the request was submitted, that official will advise the student of the correct official to whom the request should be addressed.
The University will comply with all student requests to review and inspect records within 45 days of the date that the request is submitted to the appropriate records custodian. Students requesting access to their education records may be asked to verify their identity prior to inspection with a government issued photo identification. Students seeking access either electronically or by telephone will be asked to verify their identity by providing information of specific individual relevance - not including a social security number.
Students enrolled at UNT Dallas are deemed to be the owners of their own education records. The University may, but is not required to, grant a parent/guardian access to a student’s education record if the student is identified as a dependent on the parent/guardian’s federal income tax return. Under no circumstances will a student’s education record be released to a parent/guardian without verification of the student’s dependent status on the appropriate federal tax forms.
Student Right to Request Amendment of Education Records
UNT Dallas students have the right to correct their own education records when the records are inaccurate, misleading or otherwise in violation of the student’s privacy rights. Students may request amendment of their education record by submitting a request to the appropriate records custodian. The University will issue a decision within a reasonable period of time after receiving the student’s request.
Students may challenge a University decision regarding the amendment of an education record by filing a request for a hearing with the Director of Student Life. The request must identify the contested record and specify the reason that the record is believed to be inaccurate, misleading or a violation of the privacy rights of the student. At the requested hearing the student will be given a full and fair opportunity to present evidence and may, at their own expense, be assisted or represented by one or more other individuals, including an attorney. If the University determines that the education record is not inaccurate, misleading or a violation of the student’s privacy, the student may place a statement in his/her education record commenting on the contested content and/or stating the basis for disagreement with the University’s decision. The University will amend any education record that is determined to be inaccurate, misleading or a violation of the student’s privacy rights.
The right to amend or correct an education record does not apply to routine grade appeals. Contact the Director of Student Life at (972) 338-3632 for additional details regarding the process for amendment of education records or review the UNT Dallas Student Records Policy (7.003) at http://dallas.unt.edu/offices-and-people/university-administration/human-resources/university-policy-handbook.
Student’s Right to Consent to Disclosure of Education Records
Except in limited circumstances, UNT Dallas will not release personally identifiable information from a student’s education record without signed, dated, written consent from the student. A student’s consent to disclose an education record to a third party must specifically identify the education record for which consent is granted, the purpose for the disclosure, and the identity of the person or entity to which the education record is to be disclosed.
Disclosure of Education Records as Permitted without a Student’s Consent
FERPA permits the disclosure of education records without a student’s consent under very limited circumstances. For a full description of the circumstances under which education records may be released without student consent, please consult UNT Dallas Policy 7.003 at http://dallas.unt.edu/offices-and-people/university-administration/human-resources/university-policy-handbook. The primary circumstances under which disclosure without student consent may occur are as follows:
- Disclosure to school officials with legitimate education interests.
UNT Dallas may release a student’s education record to school officials with a legitimate educational interest without a student’s consent. A “school official” includes any administrator, faculty, staff (including law enforcement personnel), member of the Board of Regents, committee member (whether faculty, staff or student) or student employee who performs a function or task on behalf of or at the request of the University, its faculty, colleges, departments or divisions. A “school official” may also include contractors, consultants, volunteers or other individuals or entities to whom the University has outsourced a University function (such as an attorney, auditor or collection agent). A “legitimate educational interest” means the interest of UNT Dallas officials who have demonstrated a legitimate need to review the education record to fulfill their official professional responsibilities. Disclosure to a “school official” having a legitimate educational interest does not constitute University authorization to transmit, share, or disclose any or all information received to third parties unless such disclosure is permitted or required by law.
- Disclosure to parents.
UNT- Dallas may release a student’s education record to a student’s parent/guardian when: (1) the student is a dependent for tax purposes as evidenced by appropriate documentation, including the parent’s most recent federal income tax return of a student’s application for student financial aid; (2) when a health or safety emergency necessitates disclosure to protect the health or safety of the student or another individual; (3) when the student is under the age of 21 and has violated a Federal, State or local law or UNT Dallas policy governing the use or possession of alcohol or a controlled substance which results in a violation of the Code of Student Rights, Responsibilities and Conduct.
- Disclosure to appropriate parties in connection with a health or safety emergency.
- Disclosure to another school to which a student seeks or intends to enroll.
- Disclosure in connection with a student’s request for or receipt of financial aid, as necessary to determine the eligibility, amount or conditions of the financial aid, or to enforce the terms or conditions of the aid.
- Disclosure pursuant to compliance with a judicial order or lawfully issued subpoena.
- Certain officials of the U.S. Department of Education, the U.S. Attorney General, the Comptroller General, state and local education authorities, and certain state or federally supported education programs.
- Disclosure to organizations conducting certain studies for or on behalf of the University.
- Disclosure to accrediting organizations to carry out their functions.
- Disclosure to an alleged victim of a crime of violence or non-forcible sex offense. The disclosure may only include the final results of any University disciplinary proceeding with respect to the alleged crime or offense, regardless of whether the University concluded a violation occurred.
- Disclosure to the general public if the University determines as a results of a disciplinary hearing that the student committed a crime of violence or non-forcible sex offense in violation of University rules or policy or state or federal law.
- Disclosure if allowed to be reported or disclosed pursuant to state law adopted before November 19, 1974.
- Disclosure to the student
Student’s Right to Report Violations of FERPA
A student who believes that UNT Dallas has failed to comply with its obligations under FERPA may file a complaint with:
The United States Department of Education
Family Policy Compliance Office
400 Maryland Avenue S.W.
Washington, D.C. 20202-4605
Distribution of Copyrighted Material
Notice of UNT Dallas Policies to Comply with the Higher Education Opportunity Act of 2008
The unauthorized distribution of copyrighted material, including unauthorized peer-to-peer file sharing, may subject students and individuals to civil and criminal liabilities. Almost all of the music, movies, television shows, software, games and images found on the Internet are protected by federal copyright law. The owner of the copyright in these works has the right to control their distribution, modification, reproduction, public display and public performance. It is generally illegal therefore to use file sharing networks to download and share copyrighted works without the copyright owner’s permission unless “fair use” or another exemption under copyright law applies.
Fair use under the federal Copyright Act allows the use without permission of copyrighted material for the purpose of criticism, comment, news reporting or teaching under certain limited circumstances. There is no blanket exception from liability for students or employees of educational institutions, however, and whether the use of copyrighted material without permission falls within “fair use” or one of the other exceptions in the Act depends on a very detailed, case-by-case analysis of various factors. Students should be aware that sharing music, videos, software and other copyrighted materials is very likely not to be considered a ‘fair use” and therefore may be a violation of the law.
A violation of the institution’s policy for use of its information technology system can result in termination of network access for the student and/or other disciplinary action including removal of the student from the institution. Moreover, there are severe civil and criminal penalties for copyright infringement under federal law. A copyright owner is entitled to recover actual damages and profits resulting from an infringement, but also may recover statutory damages ranging from $750 to $30,000 per work for a non-willful infringement and up to $150,000 for a willful infringement, even if there is no proof of actual damages, in addition to court costs and reasonable attorneys’ fees. The government also can file criminal charges that can result in fines and imprisonment.
UNT Dallas policies in regard to copyright infringement via the Internet prohibit the illegal downloading or unauthorized distribution of copyrighted materials using the institution’s information technology system. UNT Dallas policies prohibit use of the UNT Dallas computer network to engage in illegal copying or distribution of copyrighted works such as by unauthorized peer-to-peer file sharing (i.e., the sharing of copyrighted works, typically in digital or electronic files), without permission.
Engaging in unauthorized canvassing or solicitation is not allowed.
Free Speech and Public Assembly
The University of North Texas at Dallas recognizes that the freedom to exchange ideas and to publicly assemble is an essential component of the educational process. Such activities promote debate and the sharing of ideas that substantially contribute to the marketplace of ideas and are a foundation of educational institutions.
The responsibility of UNT Dallas to operate and maintain an effective and efficient institution of higher education requires regulation of the time, place and manner of assembly, speech and other expressive activity on UNT Dallas grounds. In keeping with this responsibility, students, faculty and staff are free to exercise their rights to assemble and to engage in expressive activity at UNT Dallas in a constitutionally protected manner subject only to the content-neutral regulations necessary to fulfill the mission and obligations of UNT Dallas, preserve the rights of others, coordinate multiple uses of limited space and assure preservation of the campus facilities and grounds.
This policy applies to all UNT Dallas students, student organizations, employees and sponsored guests. This policy does not apply to official UNT Dallas academic and administrative activities and functions.
The following definitions apply for the purposes of this policy only:
- Amplified sound. “Amplified sound” means sound that is increased or enhanced by any electric, electronic or mechanical means, including hand-held devices such as megaphones and sound trucks. Other sound, specifically individual shouting or group chanting/singing is subject to general regulations concerning disruption of official University functions.
- Campus grounds. “Campus grounds” mean all outdoor areas owner, leased or controlled by UNT Dallas that are common and accessible to all students and employees such as sidewalks and courtyards and grassy areas.
- Designated areas. “Designated areas” mean outdoor areas of property owned, leased or controlled by UNT Dallas that may be reserved by students and employees for expressive activity and used by sponsored guests for this purpose.
- Employee. “Employee” means a person currently employed by UNT Dallas on a full-time, part-time or hourly basis.
- Expressive activity. “Expressive activity” means the verbal or symbolic expression of an idea, thought or opinion that may include speeches, assembly, marches, parades, rallies, picketing, distribution of literature, graphic or pictorial displays and other similar activities intended to communicate an idea or an opinion. Expressive activity does not include speech that is likely to incite or produce imminent lawless action, expression that consists of fighting words or threats of physical harm or expression that is defamatory, obscene or commercial in nature.
- Literature. “Literature” means any printed material that is produced in multiple copies for distribution or publication to an audience, including but not limited to flyers, handbills, leaflets, placards, bulletins, newspapers, and magazines, but does not include any UNT Dallas sanctioned student newspaper or official UNT Dallas materials.
- Official University function. “Official University function” means all activities, events and programs sponsored by an academic or administrative unit of UNT Dallas and all activities and on-campus programs sponsored by student or employee organizations.
- Sponsored activity . “Sponsored activity” means any expressive activity that is presented by a sponsored guest under this policy.
- Sponsored guest. “Sponsored guest” means any person or organization invited to engage in expressive activity on campus grounds by a sponsoring organization in accordance with this policy.
- Student. “Student” means any person who is currently enrolled and attending UNT Dallas.
- Sponsoring organization. “Sponsoring organization” means a registered student organization or a group comprised of UNT Dallas students or employees who officially represent UNT Dallas at activities sanctioned by UNT Dallas.
- University. “University” means the University of North Texas at Dallas.
Use of Campus Grounds
The facilities and campus grounds at UNT Dallas are intended to be used first for UNT Dallas instructional and research programs and administrative activities and secondarily for programs sponsored and conducted by UNT Dallas academic and administrative departments or organizations affiliated with those departments, including student organizations.
Students and employees may engage in expressive activity on campus grounds without the need for prior reservation except as set out in this and other applicable UNT Dallas policies. Expressive activity may not create a vehicular or other safety hazard or constitute disruptive activity, defamation, riotous conduct or obscenity as those terms are defined by federal or state law and may not impede access to other expressive activity, such as blocking the audience’s view or preventing the audience from hearing a speaker. Displaying a sign, gesturing, wearing symbolic clothing or otherwise protesting silently is permissible anywhere on University grounds unless such activity is disruptive as defined by federal or state law.
Students, employees and sponsoring organizations that wish to organize parades, marches or rallies in areas that cross streets or would stop or slow traffic must register with the Office of Student Life at least eight (8) business days in advance of the activity in order to ensure that the proposed route does not substantially interrupt the safe and orderly movement of traffic or create a safety hazard.
University facilities and campus grounds may not be used by individuals or organizations not directly connected with UNT Dallas except as permitted by UNT Dallas policy.
Reservation of Campus Grounds for Expressive Activities
Campus grounds generally are open to students, employees and sponsoring organizations for expressive activity.
Areas Designated for Expressive Activity Anticipated to Draw a Crowd
Individuals and organizations are encouraged to reserve areas on campus that are designated for expressive activity when the activity may reasonably be anticipated to draw a crowd of twenty-five (25) or more people. Designated areas may be reserved on a first-come, first-serve basis and are subject to the reservation procedures published by the Office of Student Life and set out in this policy. Only the individuals or sponsoring organizations that reserve a designated space may use the area for expressive activity during the reserved period.
Use of Amplified Sound
A reservation is required for the use of amplified sound anywhere on campus grounds.
Sponsoring organizations are required to reserve a designated area for expressive activity by a sponsored guest. Only sponsoring organizations may invite sponsored guests to use campus grounds for expressive activity. A request to reserve space for use by a sponsored guest must be made no fewer than eight (8) business days in advance of a sponsored activity.
In order to allow reasonable access to designated areas, students, employees and sponsoring organizations may reserve these locations a total of fifteen days and no more than five (5) consecutive days in a semester.
The Office of Student Life is responsible for administration of this policy, including:
- identifying locations and establishing times for use as designated areas and identifying locations and establishing times for use of amplified sound.
- managing requests for reservation of campus grounds under this policy.
- relocating expressive activity as permitted under this policy.
- developing procedures for reserving areas for expressive activity and use of amplified sound and for registering parades, rallies and marches.
- creating forms for use in reserving designated areas for expressive activity, using amplified sound and registering parades, rallies and marches; and,
- publishing the locations, times, procedures and forms required under this policy at the beginning of each academic year.
Actions on Reservation Requests
The Office of Student Life will act on a request to reserve designated areas and to register a parade, rally or march no later than two (2) business days after a properly submitted request is received. If a request is denied, the Director of the Student Life will, where feasible, propose measures to address any defects in the request. When the basis for denial is receipt of an earlier request for the same location and time, the Office of Student Life will inform the individual or organization whose request is denied of other dates, times and locations that are available for reservation.
Use of Amplified Sound on Campus Grounds
Advance registration is required before amplified sound may be used on campus grounds. Students, employees, organizations and sponsored guests may use amplified sound on campus grounds only at the locations and times published by the Office of Student Life. Amplified sound areas maybe reserved on a first-come, first-serve basis and are subject to the reservation procedures published by the Office of Student Life.
Amplification in the designated areas cannot exceed 92 decibels on the “A” scale at fifty feet from the source of amplification.
Amplification will not be approved for any time period during the seven (7) calendar days preceding the final week of each fall and spring semester.
Actions Regarding a Request for a Reservation or Permit
Requests to reserve a designated area, to use amplified sound, or to register a route for a parade, march or rally may not be denied based on the content of the proposed expressive activity.
Requests may only be denied for the following reasons:
- an earlier request to reserve the same location has been made;
- the designated area or an adjacent area has been reserved for an official UNT Dallas function or the designated area is no longer suitable for use due to a conflict with a nearby official UNT Dallas function;
- the reservation or registration form is incomplete;
- the request exceeds more than fifteen days in a semester or is for more than five consecutive days;
- the proposed route of a parade, march or rally will cross space that has been reserved for an official UNT Dallas function or space that otherwise has been reserved in accordance with this policy or the proposed route will substantially interrupt the safe and orderly movement of traffic or create a safety hazard; or
- the request was submitted by an individual or an organization that is not permitted to reserve space on campus under this policy.
Relocation of Expressive Activity
Individuals and organizations engaged in expressive activity on campus may be required to relocate to other areas by the Associate Provost for Student Success, the Office of Student Life, or when immediate action is necessary, the University Police, under the following circumstances:
- the noise generated by the activity disrupts an official UNT Dallas function or substantially interferes with official UNT Dallas activities (e.g., the activity is too close to an academic building);
- the location does not safely accommodate the number of participants;
- the number of individuals participating in or attending the activity creates unsafe conditions for vehicular or pedestrian traffic, parking or blocks the ingress or egress to buildings or official UNT Dallas activities;
- the space has been reserved for an official UNT Dallas function, has been reserved in accordance with this policy, or a reserved location is needed for an official UNT Dallas function; or,
- the activity creates a health or welfare hazard, such as interfering with fire, police or emergency services.
Distribution of Literature
Students, employees and sponsoring organizations may distribute literature on campus grounds.
Sponsored guests may distribute literature only in the designated area reserved for their use.
Individuals and groups should be considerate about collecting any litter that may be generated as a consequence of their activities and are expected to collect all extra literature and any literature that has been discarded on the ground.
Literature distributed by a sponsoring organization that includes the name UNT Dallas or University of North Texas at Dallas in its name, or that contains any reference to an affiliation with UNT Dallas, must include a statement that the literature is not official UNT Dallas literature and does not represent the views or official position of UNT Dallas.
Commercial Solicitation and Advertising.
Individuals and organizations may engage in commercial solicitation and advertising only as allowed under UNT Dallas policy.
Signs and Banners
Students and employees and members of student and employee organizations may display signs by holding them of otherwise attaching them to their persons. Otherwise, all displays of signs and banners, including displays on outdoor bulletin boards and displays by sponsored guests, must comply with UNT Dallas Policy.
Stationary exhibits. Stationary exhibits and structures maybe placed only on designated areas, except that individuals may place displays on easel-type supports on campus grounds that are open and accessible for expressive activity. Stationary exhibits and structures may not exceed twenty-five (25) feet in length or width of fifteen (15) feet in height and may not extend into or onto any sidewalks or walkways in such a way as to interfere with pedestrian or vehicular traffic or otherwise present an unreasonable threat to public safety. The Office of Student Life may grant exceptions to the dimension requirements upon a showing that an exhibit will not present a safety hazard and will not interfere with pedestrian or vehicular traffic. Proof that a requesting individual or organization has insurance to cover injury or damage to persons or property is not grounds for exception to the dimensions regulation. Requests for exceptions must be made at least seven (7) business days in advance of the desired display date.
Sponsored guests. Sponsored guests may set up exhibits only in accordance with this policy and UNT Dallas Policy.
Responsibilities of Individuals, Sponsoring Organizations and Sponsored Guests
Sponsoring organizations are responsible for ensuring that sponsored guests read and understand all obligations set out in this and all other applicable UNT Dallas policies. Members of the University community may be held individually responsible and sponsoring organizations may be held collectively accountable for any violations of UNT Dallas policies, including the Code of Student’s Rights, Responsibilities and Conduct and personnel policies as applicable.
Sponsored guests who do not comply with this or other applicable UNT Dallas policies will automatically forfeit their reservations and must immediately vacate UNT Dallas property.
Appeal of Decisions Related to Expressive Activity
Students, employees and organizations whose requests for use of campus grounds for expressive activity are denied may appeal the decision to the Associate Provost for Student Success no later than two (2) business days after the challenged decision was issued.
The appeal must be in writing and state the specific reason(s) the individual or organization disagrees with the decision. The appeal should include all information the individual or organization believes will assist the Associate Provost for Student Success decide the matter.
The Associate Provost for Student Success will issue a decision on the appeal within three business days of receipt. The decision is final.
The University of North Texas at Dallas encourages students to travel safely to and from UNT Dallas sponsored activities or events.
This policy applies to the travel of enrolled students to attend UNT Dallas organized or sponsored events that occur more than 25 miles from the UNT Dallas campus and the travel is either required by a registered student organization or requires the use of a vehicle that is owned or leased by UNT Dallas.
Sponsored activities or events may include but are not limited to course-related field trips, recreational sports club trips, the activities of registered student organizations and meetings of academic organizations where a student is officially representing UNT Dallas.
This policy does not apply to individual student travel to engage in student teaching, internships, practicum, observations or research, unless the research is organized by a member of the UNT Dallas faculty.
Appropriate administrator. “Appropriate administrator” means a dean, department chair or their designee in regard to travel for academic programs or the designated official within the Office of Student Life and Success for travel related to registered student organizations.
Enrolled student. “Enrolled student” means a student who has been admitted to and is attending classes at UNT Dallas.
Organized event. “Organized event” means an event that is initiated, planned and arranged by a member of the UNT Dallas faculty or staff, or by the members of a registered student organization, and is approved by an appropriate administrator.
Sponsored event. “Sponsored event” means an activity or event that UNT Dallas endorses by supporting it financially or by sending students to participate as official representatives of UNT Dallas.
Procedures and Responsibilities
- Travel Authorization. Travel undertaken in accordance with this policy must be authorized in advance by the appropriate administrator and is subject to additional requirements as established in guidelines developed by the Office of Student Life. A request for authorization to travel must be accompanied by:
- A list of all student travelers including their names, local addresses, phone numbers and phone number of persons to contact in the case of an emergency.
- The name and phone number of the responsible UNT Dallas employee(s) who will be available to assist the student travelers at all times during travel.
- Copies of valid driver’s licenses for any student who will operate the vehicle.
- Guidelines for Safe Travel. The Office of Student Life will work with appropriate risk management professionals to develop guidelines to protect the safety of enrolled students when traveling to and from University sponsored and/or organized events. At a minimum the guidelines must include provisions addressing:
Use of Seat Belts and Other Safety Devices. Students must use seat belts and all other vehicle safety devices at all times when traveling in a vehicle that is owned or leased by UNT Dallas.
Passenger Capacity. Travel in vans with a capacity to hold 15 or more passengers must be approved in advance by the Director of Student Life. Actual passenger capacity in a 15 passenger van is restricted to 10 or fewer passengers, including the driver.
Driver Training and Qualification. All students who operate vehicles that are owned or leased by UNT Dallas must be at least 18 years of age, possess a valid driver’s license, have current automobile liability insurance, and have a good motor vehicle driver history. Additionally, student drivers must satisfy all other qualifications and training requirements established by the Office of Student Life.
Fatigue and Time of Travel. Students traveling to and from University sponsored events and/or activities should have a minimum of six (6) hours of sleep before traveling and drive no more than 500 miles in a 24-hour period. Students may not drive between the hours of 10:00 p.m. and 6:00 a.m. unless authorized by the organization advisor or the Office of Student Life.
Privately Owned Vehicles. Students who travel in a privately owned vehicle or any vehicle other than those owned or leased by UNT Dallas when traveling to and/or from a sponsored event or activity must follow the guidelines established by the Office of Student Life and all applicable state law.
Travel by Air and Other Modes of Commercial Transportation. Students traveling by air or other modes of commercial transportation must comply with all federal laws regulating the specific mode of travel and rules of the specific common carrier, including laws and rules regarding carry-on baggage and baggage weight restrictions.
International Travel. Students must comply with UNT Dallas policies and procedures related to international travel. Students engaged in international travel are responsible for satisfying all international travel requirements, including obtaining a valid passport, obtaining appropriate health and other insurance, establishing safe points of contact in the host country, and following travel advisories issued by the United States Department of State, the host country or other recognized international organization.
Alcohol, Illegal Drugs and Weapons Prohibited. All students traveling to and from sponsored activities and/or events are prohibited from consuming or possessing alcohol or illegal drugs and transporting weapons in vehicles owned or leased by UNT Dallas.
Travel Authorization. Registered student organizations that require students to travel to sponsored events or activities must obtain advance written approval for such travel from the Office of Student Life. When transportation is provided by UNT Dallas, students traveling to events on the UNT Dallas provided transportation must return in the UNT Dallas provided transportation unless authorized in advance by the Office of Student Life to do otherwise. Students under the age of eighteen (18) will not be authorized to return in a vehicle other than the vehicle provided by UNT Dallas.
Travel to Areas Declared a Natural Disaster. All registered student organizations wishing to travel to areas that have been declared a natural disaster or have been placed under a travel warning must seek advance written approval from the Office of Student Life. If travel is approved, students must assure that all emergency contact information is updated in the Office of the Registrar and must confirm approval of the absence in accordance with UNT Dallas attendance policies.
Compliance and Enforcement. UNT Dallas departments that encourage or require travel to sponsored events or activities must verify that students are familiar with the requirements of this policy and the guidelines issued by the Office of Student Life. Any violation of this policy must be reported to the Office of Student Life and Success.
University employees who authorize students to drive leased vehicles to any sponsored event or activity must verify that the student meets the requirements of state law and the Office of Student Life for the operation of a leased vehicle.
Students and student organizations that violate this policy or the guidelines established by the Office of Student Life may be subject to disciplinary action in accordance with the Code of Student’s Rights, Responsibilities and Conduct.
Student E-Mail Account
UNT Dallas e-mail serves as the official UNT Dallas method for communicating with students. The UNT Dallas e-mail account will be used as a method for notifying students of dangerous or emergency situations occurring on campus, academic or financial responsibilities, or any other University matter.
It is the responsibility of the student to regularly check his/her UNT Dallas e-mail.
Misuse of Computers
Students are subject to all policies regarding the use of University information resources. Violations of these ethical standards and unauthorized or inappropriate use of computers is prohibited. Such use includes but is not limited to:
- Unauthorized entry into a file, to use, read, or change the contents or for any other purpose.
- Unauthorized transfer of a file.
- Unauthorized use of another’s identification and password.
- Use of computing facilities to interfere with the work of another student, faculty member or University official.
- Use of computing facilities to send obscene, abusive, or threatening messages.
- Use of computing facilities to interfere with normal operations of the University computing system.
- Unauthorized entry into or use of University facilities or property, entry or occupation at any unauthorized time, or any unauthorized or improper use of any University property, equipment or facilities.
- Damaging or altering records or programs.
- Furnishing false information.
For more information, see the University’s policies on information technology (chapter 14) at: http://dallas.unt.edu/offices-and-people/university-administration/human-resources/university-policy-handbook.
Annual Campus Security Report
The University publishes an annual report concerning campus security and crime statistics. The report includes information on reporting of crimes and other emergencies, safety and security programs, crime reporting procedures, campus law enforcement, and alcohol and drug policies.
Copies of the report are distributed annually to UNT Dallas students and employees and may be obtained from the Office of the Associate Provost for Student Success. The report is also available on the Office of Student Life website at: http://dallas.unt.edu/why-unt-dallas/student-life. For additional information about the preparation of the Annual Campus Security Report, see the UNTD Policy 7.010 at: http://dallas.unt.edu/offices-and-people/university-administration/human-resources/university-policy-handbook.
Drug-Free Schools and Communities Act
As required by the Drug Free Schools and Communities Act of 1989, annually the University will provide a written statement to students covering: a) standards of conduct concerning drugs and alcohol; b) federal, state and local legal sanctions governing the unlawful possession or distribution of illicit drugs or alcohol; c) health risks associated with the use of illicit drugs and the abuse of alcohol; d) a description of counseling and treatment programs available for alcohol and drug abuse; e) University disciplinary sanctions imposed for unlawful possession, use or distribution of illicit drugs and alcohol.
Standards of Conduct
UNT Dallas students are expected to comply with laws and University policies relating to the use of drugs and alcohol. Through its Code of Student Rights, Responsibilities and Conduct, the University prohibits the illicit use, sale, attempted sale, conveyance, distribution, manufacture, cultivation, dispensation, purchase, attempted purchase and possession of illegal drugs, intoxicants or controlled substances on University property at any time and in any amount or in any manner. Substances prohibited under this policy shall include, but are not limited to: marijuana, hashish, amphetamines, barbiturates, cocaine, heroin, lysergic acid (LSD), methaqualone, morphine, pentazocine, peyote, phencyclidine, and anabolic steroids.
Using, possessing, or distributing alcoholic beverages is not allowed except as expressly permitted by law and University policy. For more information, see the University’s policy on drugs and alcohol use (7.011) at: http://dallas.unt.edu/offices-and-people/university-administration/human-resources/university-policy-handbook.
Description of Drug and Alcohol Prevention Program
The following includes a description of drug and alcohol programs available to students and employees:
The Office of Student Life provides support, distributes literature, and makes appropriate referrals for on and off-campus resources. Information on the health effects associated with drugs and alcohol is included in the section below.
A biennial review of this program is done to determine its effectiveness, to implement changes to the program if they are needed and to ensure that the University’s disciplinary sanctions described are consistently enforced.
For more information, contact the Office of Student Life at (972) 780-3632 or StudentLife@unt.edu. You may also refer to the University’s policy on the alcohol and substance abuse program (7.011) at: http://dallas.unt.edu/offices-and-people/university-administration/human-resources/university-policy-handbook.
UNT Dallas may impose disciplinary sanctions for violation of the standards of conduct relating to the unlawful possession, use or distribution of illicit drugs and alcohol on UNT Dallas property or during UNT Dallas activities up to and including expulsion for students and termination of employment for employees and referral for prosecution.
Local, state and federal laws also prohibit the unlawful possession, use, distribution and sale of alcohol and illicit drugs. Criminal penalties for violation of such laws range from fines up to $20,000 to imprisonment for terms up to and including life.
Health Risks Associated with the Use of Drugs and Alcohol
Specific serious health risks are associated with the use of alcohol and illicit drugs. Some of the major risks are listed below. For more information contact the Office of Student Life at firstname.lastname@example.org, or by calling 972-780-3632.
- Alcohol and other depressants (barbiturates, sedatives, and tranquilizers) – addiction, accidents as a result of impaired ability and judgment, alcohol poisoning, overdose when used with other depressants, damage to a developing fetus, heart and liver damage.
- Marijuana – impairs short-term memory, thinking, and physical coordination. Can cause panic reaction and increase the risk of lung cancer and emphysema. Can interfere with judgment, attention span, concentration, and overall intellectual performance. Impairs driving ability. May cause psychological dependence and compromise the immune system.
- Cocaine – addiction, cardiovascular system damage including heart attack, brain damage, seizures, lung damage, severe depression, paranoia, psychosis. Similar risks are associated with other stimulants, such as speed and uppers.
- Nicotine – tobacco smoke contains thousands of chemical compounds, many of which are known to cause cancer. Nicotine, which is a central nervous system stimulant, produces an increase in heart and respiration rates, blood pressure, adrenaline production and metabolism. People can rapidly become physically and psychologically dependent on tobacco. Nicotine compromises the immune system.
- Inhalants – inhalants are a diverse group of chemicals that easily evaporate and can cause intoxication when their vapors are inhaled. Most inhalants are central nervous system depressants. Use of these drugs slows down many body functions. High doses can cause severe breathing failure and sudden death. Chronic abuse of some of these chemicals can lead to irreversible liver damage and other health problems.
- Prescription drug abuse – adverse reactions, dependency, withdrawal, and overdose.
- Resources – A variety of resources exist for alcohol and other drug prevention education, counseling and referral. For detailed information concerning these resources available from the University, students may contact the Office of Student Life at 972-780-3632, Faculty and staff members may contact the Employee Assistance Program at 800-343-3822 or Human Resources at 972-780-3037.
Below is an abbreviated summary, in question and answer form, of the contents of the Texas Education Code, section 51.936 & 37.151-157 regarding hazing, and the applicability and implications for students, faculty and staff at UNT Dallas. This is only a summary.
The definitions of hazing:
“Hazing means any intentional, knowing, or reckless act, occurring on or off the campus of UNT Dallas, by one person alone or acting with others, directed against a student that endangers the mental or physical health or safety of a student for the purpose of pledging, being initiated into, affiliating with, holding office in, or maintaining membership in any organization whose members are students at UNT Dallas.
The term includes but is not limited to:
- Any type of physical brutality, such as whipping, beating, striking, branding, electronic shocking, placing of harmful substances on the body, or similar activity;
- Any type of physical activity, such as sleep deprivation, exposure to the elements, confinement in a small space, calisthenics, or other activity that subjects the student to an unreasonable risk or harm or that adversely affects the mental or physical health or safety of the student;
- Any activity involving consumption of a food, liquor, alcoholic beverage, liquor, drug, or other substance which subjects the student to an unreasonable risk of harm or which adversely effects the mental or physical health or safety of the student;
- Any activity that intimidates or threatens the student with ostracism, that subjects the student to extreme mental stress, shame, or humiliation, or that adversely effects the student from entering or remaining registered in an educational institution, or that may reasonably be expected to cause a student to leave the organization or the institution rather than submit to acts described in this subsection;
- Any activity that induces, causes, or requires the student to perform a duty or task which involves violation of the Penal Code. Sec. 4.52.
A person commits an offense if the person:
- Engages in hazing;
- Solicits, encourages, directs, aids, or attempts to aid another in engaging in hazing;
- Intentionally, knowingly, or recklessly permits hazing to occur; or,
- Has firsthand knowledge of the planning of a specific hazing incident involving a student of UNT Dallas, or firsthand knowledge that a specific hazing incident has occurred, and knowingly fails to report said knowledge in writing to the appropriate University official.
Does it matter if I did not intend to hurt anyone?
Regardless of the intent, the University policies state that if one of the above occurs, it is hazing.
Does it matter if the person being hazed agrees to the activity?
Consent is not a defense. The law and University policy states that if one of the above occurs, it is hazing, regardless of the consent or cooperation of the recipient.
What is the penalty if I’m found guilty of hazing?
- Failing to report hazing: fine up to $1,000 and/or up to 180 days in jail.
- Hazing not resulting in serious bodily injury: fine of $500-$1,000 and/or 90-180 days in jail.
- Hazing resulting in serious bodily injury: fine $1,000-$5,000 and/or 180 days-one year in jail.
- Hazing resulting in death: fine of $5,000-$10,000 and/or 1-2 years in jail.
- Except where the hazing results in death, the student may be required to perform community service in lieu of confinement to jail.
- The student may also be subject to University disciplinary action, up to and including removal from the University, in addition or regardless of any penalty imposed by the state.
Can an organization be found guilty of hazing?
Yes. An organization commits an offense if the organization condones or encourages hazing or if an officer or any combination of members, pledges, or alumni of the organization commits or assists in the commission of hazing. Organizations which are covered under this law include a fraternity, sorority, association, corporation, order, society, chorus, cooperative, club, or service, social, or similar group whose members are primarily students at an educational institution.
Can I get into trouble for reporting hazing?
No. Any person who reports a specific hazing incident involving a student to an appropriate University official is protected from civil or criminal liability. However, a person who reports in bad faith or with malice is not protected by this section. The University hazing policy can be found in the UNT Dallas Policy Manual (7.013) at http://dallas.unt.edu/offices-and-people/university-administration/human-resources/university-policy-handbook.
Please report all potential hazing incidents to the Office of Student Life at (972) 780-3632 or StudentLife@unt.edu.
HIV Infection/AIDS Education
HIV Infection and AIDS education is coordinated through programming offered by the Office of Student Life (by the Student Wellness Coordinator and the Student Activities Coordinator.) For more information, contact the Office of Student Life at (972) 780-3632.
Failure To Respond To A Reasonable Directive Of University Official
All students are expected to comply with a reasonable directive of a UNTD official, including campus police, the Director of Student Life, and any UNTD instructor, administrator or employee acting in the performance of their official duties. Refusal of any person while on institutional property to comply with an order from authorized officials to leave such premises or cease behavior that violates the Code is prohibited.
It is the responsibility of each student to answer promptly all written notices from UNTD faculty and staff. Failure to respond in a timely manner will be construed as a waiver of the student’s right to respond and, in appropriate circumstances, may result in disciplinary action on the part of the institution.
Supervision Of Minors
UNT Dallas is a learner centered institution of higher education. To ensure that all student learners receive quality academic instruction, only registered students should be in the classroom. Children, friends, family members, and others who do not appear on the class roster should not be in the classroom. Because UNT Dallas does not provide onsite child care, parents or adult guardians are responsible for supervising and monitoring all activities of their children and children under their care while they are on campus.
The following applies for students who bring children/minors to the UNT Dallas campus:
- Parents or adult guardians are responsible for any damage caused by children in their care (e.g., cutting, tearing or destroying books, periodicals, equipment or furniture, or otherwise defacing campus property).
- Children 12 years of age or under must not be left unattended anywhere on the UNT Dallas campus, including the parking lot, computer labs, hallways, or the library.
- An occurrence of an unattended child or children will be reported to campus security and may be reported to University Police.
- Children between the ages of 13 and 18 should be accompanied by a parent or adult guardian at all times while on the UNT Dallas campus.
- The parent(s) or adult guardian(s) of a child who disrupts campus operations and activities may be required to remove the child from the premises.
- Students required to leave class to attend to a disruptive child may be considered absent from class.
Smoke-Free Buildings And Facilities
Smoking is prohibited on the UNTD campus. For more information, see the University’s smoking policy (11.002) at: http://dallas.unt.edu/offices-and-people/university-administration/human-resources/university-policy-handbook.
Severe Weather Dismissals
Weather conditions may temporarily disrupt University operations. The University policy regarding severe weather disruption pertains to all University classes unless exceptions are noted specifically in news media and web site announcements. For more information, see the policy on the closing of campuses due to extreme weather conditions at: http://dallas.unt.edu/offices-and-people/university-administration/human-resources/university-policy-handbook.
Courses taught online via Web CT are unaffected by severe weather closings unless instructors inform students otherwise. Those students should continue course work as regularly scheduled.
Closings due to severe weather are posted on the UNT Dallas web site (http://dallas.unt.edu), are released to the Dallas–Fort Worth news media, and are sent to registered students, faculty and staff via Eagle Alert system when appropriate.
Liability for Personal Loss
The University is not responsible for and does not assume any liability for loss of or damage to personal property, including vehicles. Students are encouraged to obtain personal insurance coverage for loss or damage to possessions on campus, including possessions in vehicles.
Motor Vehicles Regulations
Persons who operate motor vehicles and bicycles on the campus of UNT Dallas must comply with the Texas Transportation Code and published University regulations regarding vehicle and bicycle use, parking, display of decals and penalties for violation. The regulations are available online at the UNT Dallas Parking Services website at http://dallas.unt.edu/our-campus/facilities-and-services/parking.
UNT Dallas is prohibited from issuing parking permits to faculty, staff, and students driving motor vehicles registered out of state unless the vehicle has satisfied the state requirements for vehicle emission inspections. Failure to register the vehicle in Texas and failure to display a current and appropriate Texas Inspection Certificate may result in a citation being issued to the vehicle operator.