The Enrollment section explains matters related to registering for classes, dropping classes, attending classes and taking final examinations.
New Graduate Student Orientation
The Graduate School coordinates a New Graduate Student Orientation each fall and spring semester that provides an overview of what to expect at UNT Dallas - including information on policies, procedures, resources and services on campus and in the community. The Graduate School recognizes the unique needs and realities of graduate students, and this event is designed to give you the tools and connections you’ll need to be successful in your professional and personal lives.
Effective orientation programs play an important role in integrating graduate students into the university community; therefore, all new students are strongly encouraged to attend. All new graduate students receive orientation information following acceptance notification.
Questions regarding New Graduate Student Orientation should be directed to the Graduate School at 972-338-1746 or GradSchool@untdallas.edu.
Change of Address
It is the responsibility of the student to provide correct permanent and local mailing address information at all times and on all documents at the University. Students who change their mailing address must notify the Office of the Registrar immediately by submitting the change in writing or by updating their address at my.untdallas.edu.
Student Load (Fall/Spring)
Graduate students may schedule a maximum of 16 total hours during any fall or spring term/semester. Graduate students may schedule a maximum of 9 hours in one eight week session (8W1 or 8W2). Any request for a course overload beyond the maximum hours listed must be approved in advance of registration by the Dean of the Graduate School. For the purpose of fulfilling the graduate residence requirement, a load of 9 graduate semester hours is considered to be a full load.
No student who registers for or earns fewer than 6 graduate hours of college work each semester may hold a responsible Student Government Association (SGA) office.
Graduate students enrolled only in undergraduate courses, for undergraduate credit, may request special consideration by the Graduate School to enroll in hours that exceed the 16 hour maximum.
Student Load (Summer)
A full-time graduate student with a GPA of at least 3.000 may select multiple sessions for a maximum of 18 total hours.
Constraints apply to graduate courses. Graduate students may schedule a maximum of 4 hours in a three week session (3W1), a maximum of 7 hours in a five week session (5W1, 5W2), a maximum of 9 hours in a ten week session (10W), or a maximum of 9 hours in an eight week session (8W1). At no time during concurrently running summer sessions can graduate students’ enrollment exceed 10 hours. For purposes of fulfilling the graduate residence requirements, a load of 9 semester hours is considered a full load. Any request for a course overload beyond the maximum hours listed must be approved in advance of registration by the appropriate Dean.
Graduate students enrolled only in undergraduate courses, for undergraduate credit, may request special consideration by the Graduate School to enroll in hours that exceed the 10 hour maximum.
Enrollment Certification
Enrollment verification and loan deferments are requested online through the Student Center at my.untdallas.edu and are based upon a student having registered and paid tuition and fees according to the below criteria. Visit registrar.untdallas.edu for more information on generating an enrollment certification/verification from the National Student Clearinghouse (NSC). See “Special Conditions for Financial Aid Applicants” in the Tuition, Expenses, and Financial Aid section of this catalog for loan deferment requirements.
Graduate
Full Time: fall, spring or summer term/semester, 9 or more hours.
Three-Quarter Time: fall, spring or summer term/semester, 6 to 8 hours.
Half Time: fall, spring or summer term/semester, 4 to 5 hours.
Registration
All registration and student-requested schedule changes are conducted via web registration at my.untdallas.edu. Specific information and instructions as well as dates are found online at registrar.untdallas.edu and at my.untdallas.edu.
Late Registration
Students who are unable to enroll during the official registration periods must pay an additional fee for late registration. Refer to registrar.untdallas.edu for late registration information.
Concurrent Registration
A student in residence who wishes to enroll concurrently at another college must first secure the written permission of the appropriate dean at UNT Dallas. Failure to obtain advance approval may result in the refusal of the university to accept such work in transfer.
Special provisions for avoiding more than one minimum tuition charge are available for students enrolling concurrently in more than one state-supported institution of higher education. Students planning concurrent enrollment are cautioned to check these provisions prior to enrollment at any state institution.
Graduate students must secure written permission from the Graduate School before registering for any course or courses at another institution while registered for any course at UNT Dallas. Failure to secure the required permission for concurrent enrollment prior to registration at the second institution may cause UNT Dallas to refuse degree credit for the work taken elsewhere. In no case may the combined total of semester hours enrolled for at the two institutions exceed the maximum load permitted to graduate students at UNT Dallas.
Enrollment at the Universities Center at Dallas
Students enrolling for upper-division undergraduate courses or graduate courses offered by the partner universities of the Universities Center at Dallas (UCD), a Multi-Institutional Teaching Center (MITC) located in downtown Dallas, may enroll at their home institution for courses offered by the other UCD universities.
Evening and Saturday Classes
A large number of classes at the graduate level are scheduled for one three-hour meeting per week during the spring and fall terms/semesters, usually on Saturday morning or on a weekday evening. Consult the online schedule of classes at my.untdallas.edu, available prior to spring and fall registration, for schedule details.
A few of these classes also are available during summer terms/sessions. Consult the online schedule of classes at my.untdallas.edu.
Schedule Changes
For information concerning adding or dropping courses, consult the online Academic Calendars at registrar.untdallas.edu.
Registration Changes for Lacking the Prerequisite
A prerequisite is a course or other preparation that must be completed before beginning a course to ensure that students can successfully complete the course. All prerequisites are included in catalog course descriptions.
Students will be allowed to enroll in the next course of the sequence for the following term if they are currently enrolled in the prerequisite course at UNT Dallas. However, students will be dropped from that course prior to the beginning of the next term if they do not meet the prerequisite specified in the catalog. Students should meet with an academic advisor to develop a plan for successful completion of the prerequisite course.
Concurrent prerequisite enrollment is not permitted; however, in rare instances, exceptions may be approved by the department via the Academic Exception Form.
Student Attendance
The University of North Texas at Dallas (“UNTD” or “the University”) recognizes that student success is promoted by the expectation of regular attendance and participation in class (Policy 7.005).
Class Attendance:
- Responsibility for class attendance rests with students. Regular and punctual attendance at all scheduled classes is expected.
- Faculty members will clearly state their policy regarding class absence and the impact of absences on course grades on their course syllabi. Absences may lower a student’s grade where class attendance and class participation are deemed essential by the faculty member.
Excused Absences:
- An absence may be excused for the following reasons:
- Religious holy day, including travel for that purpose;
- active military service;
- participation in an official university function; or
- illness or other extenuating circumstances.
- A student is responsible for requesting an excused absence in writing, providing satisfactory evidence to the faculty member to substantiate the excused absence and delivering the request personally to the faculty member assigned to each course.
- When the absence is excused, the faculty member will provide a reasonable time after the absence for the student to complete the assignment or examination.
Student Absence Due to Religious Holy Day:
A student may be excused from attending classes or other activities, including examinations, for observance of a religious holy day, including travel for that purpose.
- A student should notify a faculty member of anticipated absence to observe religious holy days as early in semester as possible.
- An excused student may not be penalized for the absence and must be allowed to take an examination or complete an assignment from which the student is excused within a reasonable period after the absence. The faculty member may take appropriate action if a student fails to satisfactorily complete an assignment or examination.
- If a student and faculty member disagree about the nature of the absence being for the observance of a religious holy day or about whether the student has been given reasonable time to complete any missed assignments or examination, either the student or the faculty member may appeal to the Provost. The student and faculty member will abide by the decision of the Provost.
Student Absence Due to Military Service:
A student will be excused from attending classes or other activities upon providing notice of participation in active military service.
- A student called to active military service must provide a copy of the student’s military order to each faculty member instructing a course in which the student is enrolled.
- An excused student will not be penalized for an absence due to military service and will be allowed to take an examination or complete an assignment from which the student is excused within a reasonable period after the absence.
- The course syllabus or instructional plan for a course in which a student was enrolled when called to active military service will be retained so that the student may complete the course without prejudice and pursuant to the course requirements that were in effect when the student enrolled in the course upon the student’s return from active military service. All course work completed by the student prior to being called to active military service will be retained until the student returns.
- A student who returns from active military service who will not be able to satisfactorily complete any outstanding assignments or examinations within a reasonable period of time must contact the Office of the Provost to develop a written plan and timeframe for completing all outstanding assignments or to make any other arrangements as may be appropriate under the circumstances.
- The maximum period for which a student may be excused will be no more than 25% (twenty-five percent) of the total number of class meetings or the contract hour equivalent (not including the final examination period) for the specific course or courses in which the student is currently enrolled at the beginning of the period of active military service.
- A student returning from active military service who believes that they have not been given full and fair treatment in accordance with this policy, or all other relevant state or federal laws relating to return from active military service, may seek review by the Provost. The Provost will review the complaint asserted by the student, meet with all university officials who may have knowledge of the circumstances, and attempt to resolve the dispute amicably in accordance with UNTD policy and state and federal law.
Student Absence for Official University Functions:
Student absences due to participating in a university function or activity must be approved in advance by the department chair and the academic dean. Within three (3) days after the absence, students must obtain absence cards from the Office of the Provost to be presented to faculty members. Excused students who present authorized absence cards will be permitted to make up missed work when practicable or will be given specialized consideration so that they are not penalized for their absence.
Student Absence Due to Illness:
In case of an illness that will require absence from class for more than one (1) week, the student should notify his or her academic dean. The dean’s office will inform the appropriate faculty members. In case of class absence due to a brief illness, the student should inform the faculty member directly.
Course Drop/Withdrawal
- A student may drop a course prior to the census date (the 12th class day of the fall or spring semester or the equivalent dates in a summer session) at my.untdallas.edu or in the Office of the Registrar. Courses dropped prior to the census date will not appear on the student’s transcript and will not be included in the limitation of withdrawn courses as set forth below.
- After the census date a student must receive written approval from the faculty member prior to withdrawing from a course.
- If a course is withdrawn after census date and prior to the end of the eleventh (11th) week of classes for the fall or spring semester, or the equivalent dates for the summer sessions, the faculty member will assign a grade of W.
- No student may withdraw from any course after the date designated by the Office of the Registrar during the eleventh (11th) week of the fall or spring semester, or the equivalent date of the summer session.
- Students applying for financial aid must contact the Office of Financial Aid prior to dropping or withdrawing from any class in order to understand the potential impact of the dropped or withdrawn course on student financial aid eligibility.
- All relevant course drop and withdrawal dates will be published annually by the Registrar and will be made available on the UNT Dallas on-line academic calendar (registrar.untdallas.edu). All course drop/withdrawal procedures must be completed by 5:00 p.m. on the deadline dates specified on the UNT Dallas academic calendar.
Withdrawal from UNT Dallas
A student may completely withdraw from all courses at UNT Dallas after the census date and any time prior to the end of the thirteenth (13th) week of classes for the fall or spring semester or the equivalent dates for a summer session. A student may withdraw from a course or courses (but not the student’s last course) at UNT Dallas after the census date and any time prior to the end of the eleventh (11th) week of classes for the fall or spring semester or the equivalent dates for a summer session.
The Registrar will record a W for each course in which a student was enrolled for withdrawals processed after the 12th day of classes for the fall or spring semester or the equivalent for a summer session.
Students called to active military service during a semester in which they are enrolled may be entitled to a refund of tuition and fees if they withdraw or the student may be entitled to receive a final grade or incomplete grade in courses. Students should contact the Office of the Registrar at 972-780-3664 to determine their options.
Students seeking to withdraw for medical reasons should consult the relevant UNT Dallas policy.
Official dates and deadlines for withdrawing are specified in the Academic Calendar at registrar.untdallas.edu.
Notice:
- Students receiving financial aid also must contact the Office of Financial Aid (www.untdallas.edu/finaid) before dropping a class or withdrawing. Students receiving financial aid may be required to go through an exit interview with a financial aid counselor before they are permitted to withdraw.
- Students who are on an installment plan contract are recommended to contact Student Financial Services at 972-780-3658 before dropping a class or withdrawing. Students on an installment plan may be responsible for the entire tuition/fees term amount even without completing their classes for the semester.
- Students who withdraw from UNT Dallas will have student services and privileges terminated.
- To receive a refund for a parking permit, a student must return the parking permit to UNT Dallas Police and Parking Office.
Effects of Withdrawal on Academic Standing Status
Any student who withdraws prior to the end of the thirteenth (13th) week of classes for the fall or spring semester (or the equivalent dates for a summer session) is given grades of W and is not penalized with a reduced CGPA. A student who does not officially withdraw from the university is held responsible for grades of F and is placed on probation or suspended from the university if the grades of F bring the CGPA below the minimum required.
Pre-Finals Week
So that students can more adequately prepare for their final examinations, special rules apply to the seven calendar days preceding the final week of each fall and spring term/semester. During pre-finals week, student organizations do not meet; and activities requiring student participation such as field trips or performances by dance, drama or music ensembles are not scheduled.
Final Examinations
Faculty members are expected to administer final examinations at the designated times during the exam week of each long semester and during the last class meeting day of each summer term. Any deviation from the published schedule of final examinations must be approved in advance by the appropriate academic dean.
Students who have as many as three final examinations scheduled on one day may appeal to their academic dean to reschedule one of those examinations on another day during the final examination period.
Graduation and Commencement
Application for Graduation
Applications for graduation are available in online at the student center at my.untdallas.edu. (Visit registrar.untdallas.edu for degree application deadlines.)
Applications for admission to candidacy for a graduate degree must have a 3.0 are above average on all courses that receive graduate credit, whether or not the courses are to be applied toward a graduate degree No student whose academic or personal record is unsatisfactory will be admitted to candidacy for the master’s degree. The candidate must also earn 30 or more hours of graduate credit, depending upon the requirements for the degree sought. Courses in which the grade is D cannot be used toward completion of graduate degree requirements. Please see General Degree Requirements for more details.
Students otherwise eligible for graduation who complete their final course or courses elsewhere will not graduate at the end of the term/semester or summer session/term in which the work is completed, because of the time required for obtaining transcripts. Such students will have their degrees conferred at the close of a subsequent UNT Dallas term/semester.
Commencement Exercises
Commencement exercises are held in May and December. Diplomas are mailed to candidates approximately eight weeks after the end of the semester in which the student has applied for graduation and the coursework has been verified.
Definition of Terms
Active Military Service. “Active Military Service” includes active military service performed by a member of the Texas National Guard of the Texas State Guard.
Reasonable Time. “Reasonable Time” means no fewer than 10 days.
Religious Holy Days. “Religious Holy Days” means a holy day observed by a religion whose place of worship is exempt from state property tax.
Student. “Student” includes students enrolled in distance education, self-paced and other asynchronous courses.
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